2025 Professional Conference Partners
- Categories:
- Professional Conference
- Duration:
- November 5-8, 2025
Description
2025 Professional Conference Partner Information
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Partner Packages
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Type |
Price |
Benefits |
TITLE SPONSOR |
$10,000 |
Our title sponsor logo will be added to all appropriate conference marketing in prominent locations. In addition, you will receive all of the benefits of a Session Sponsor plus you can choose one other add-on opportunity with a value of $2,500 or lower from the list below. Additional benefits include up to four full conference registrations (includes meals), a pre- and post-conference exclusive email blast, and a 30-second video to play during a general session. |
SESSION SPONSOR |
$5,250 |
Lead a 50-minute thought leadership session during our concurrent breakout sessions on Thursday and Friday of the conference. Content must be pre-approved by NCSSS. The best attended sessions are those that include a school teacher or student who has used the organization’s product or service in their school. Package includes all of the benefits of the Enhanced Exhibitor package, PLUS a one-year corporate membership in NCSSS ($1,000 value). |
ENHANCED EXHIBITOR |
$2,750 |
This package includes all of the benefits of the exhibitor package, plus one additional conference badge and participation in our STEMstorming Sessions. These roundtable sessions will take place during our conference breakout sessions on Thursday and Friday. |
EXHIBITOR |
$1,750 |
Our most basic sponsorship package. You will receive one 6’ table with two chairs, a power strip and a wastebasket, plus room for one pop up banner. Organization’s logo will be included in all conference marketing and the mobile app. (Price includes one full conference registration (includes all meals/general sessions/breakouts). |
Questions? Contact Kerry Kerr at kerry.kerr@ncsss.org
"This is a place where excellent schools who are working hard at STEM can learn from and with each other.”
- Camsie McAdams, Past Discovery Education Director of Global STEM Curriculum and 2023 Professional Conference Keynote Speaker
Partner Add-on Opportunities
Add-on Opportunities
Take your sponsorship to the next level! In addition to the benefits already included, all sponsors can enhance their visibility and impact at our conference with these exclusive add-on options.
NOTE: You must be an Exhibitor or higher to add on these opportunities.
- Opening Breakfast Keynote - $7,500
- Thursday 11/6/25 Opening Breakfast – deliver opening keynote address (must be approved by NCSSS) plus all of the benefits of a Session Sponsor.
- Lunch Keynote - $7,500
- Friday 11/7/25 Lunch – deliver closing keynote address (must be approved by NCSSS), place materials at each table, plus all of the benefits of a Session Sponsor.
- Reception Sponsor - $2,500
- Wednesday 11/5/25 – Sponsor a reception during the Conference. Will be recognized during opening remarks at the reception.
- Awards Luncheon Sponsor - $2,500
- Thursday 11/6/25 – Place materials at each table, recognition from the podium and in slide deck.
- Breakfast Sponsor - $2,500
- Friday 11/7/25 Breakfast – place materials at each table, recognition from the podium and in slide deck.
- Refreshment Break Sponsor - $1,500
- Refreshment Break plus cost of food (in exhibit area on days of concurrent sessions). Sponsor will be recognized with signage during break and in mobile app.
- Transportation Sponsor - $2,500
- Sponsor our field trip or other outings during the conference. Ability to ride on the bus(es) and/or hand out materials/giveaways. Sponsor may provide grab & go breakfast or coffee at their cost.
- Video Sponsor - $1,500
- Play a :30 video during a General Session.
Conference Hotel
Raleigh Marriott Crabtree Valley
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4500 Marriott Drive, Raleigh, North Carolina 27612, United States (919) 781-7000 |
NCSSS contracts with the hotel to receive a special rate based on minimum bookings; therefore, attendees are encouraged to book at our conference hotel for $229/night by October 13, 2025, to help us meet our contractual obligations.
BOOK YOU ROOM HERE
School Tours
Two optional school tours will be offered. There is an additional $20 transportation fee for each tour.
Wake Early College of Health & Sciences Wednesday, November 5th |
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Buses will depart the hotel at 1:30pm and return at around 4:30pm on Wednesday, November 5th.
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Wake Early College of Health and Science (WECHS) is an early college high school focused on health and sciences. WECHS provides students with opportunities to explore careers in the health and sciences through partnerships with Wake Technical Community College (Wake Tech) and WakeMed Health and Hospitals. This five-year public high school program allows students to earn a high school diploma, an associate degree, college transfer credit, and certificates as well as complete prerequisite courses for health sciences degrees. College credits completed while enrolled at WECHS are tuition-free and are transferable to all sixteen of North Carolina's public universities. Students follow a rigorous high school program of honors classes for the first two years. For the remaining years, students are dual enrolled in Wake Tech courses. |
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North Carolina School of Science and Mathematics Friday, November 7th |
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Buses will depart the hotel at 8:30am and return at around 11:30am on Friday, November 7th.
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The mission of the North Carolina School of Science and Mathematics, an innovative and collaborative leader in secondary STEM education, is to advance our state, nation, and world by creating opportunities for broad access to exemplary public education that fosters, challenges, inspires, and empowers students and communities to design their future. The tour will give participants an opportunity to learn more about the student research, mentorship, and entrepreneurship program through a brief presentation and Q&A and then see the distance education studios, as well as a general tour of the school to see labs and learn more about the residential environment.
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Cancellation Policy
- 50% if more than 180 days prior to conference opening
- 25% if between 90 and 180 days prior to conference opening
- No refund within 90 days to conference opening
Agenda
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Exhibitor Information
Exhibit Tables will be located in the Glenwood Ballroom Pre-Function area.
Shipping Information:
- Should you choose to ship anything prior to the conference, please ship to arrive no earlier than Friday, October 31st. Please make sure it is labeled as follows:
To: Recipient Name, Phone Number
Company Name
RALEIGH MARRIOTT CRABTREE VALLEY
4500 Marriott Drive | Raleigh, NC 27612
Event: NCSSS Conference
Box # ____ of ____
Booth Materials Provided:- Electrical - Will be provided at your tables.
- Internet - Access code will be given at conference check-in
- Furnishings - You will have one (1) 6 ft table, 2 chairs and an electrical outlet.
- Your setup will be clearly labeled.
- Wednesday
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Exhibit Table Set-Up in the Glenwood Ballroom Pre-Function Area
Date/Time: Wed, Nov 05, 2025 - 10:00 AM to 01:00 PM (EST)
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School Tour at Wake Early College of Health & Sciences
Date/Time: Wed, Nov 05, 2025 - 01:30 PM to 04:30 PM (EST)
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Reception
Date/Time: Wed, Nov 05, 2025 - 06:00 PM to 07:30 PM (EST)
- Thursday
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Exhibit Area Open
Date/Time: Thu, Nov 06, 2025 - 07:30 AM to 04:00 PM (EST)
You will want to plan on staffing your display from approximately 7:30 am – 4 pm, with an emphasis on when the most traffic will be present during meal hours and breaks. There will also be a "Snack Break With Sponsors" from 2:30pm to 3:00pm in the Glenwood Ballroom Pre-Function area. As the exhibitor area is in a separate part of the hotel from the sessions, there will be less traffic during and between sessions.
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Breakfast
Date/Time: Thu, Nov 06, 2025 - 07:45 AM to 10:00 AM (EST)
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Sessions
Date/Time: Thu, Nov 06, 2025 - 10:00 AM to 12:00 PM (EST)
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Lunch
Date/Time: Thu, Nov 06, 2025 - 12:00 PM to 01:30 PM (EST)
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Sessions
Date/Time: Thu, Nov 06, 2025 - 01:30 PM to 05:00 PM (EST)
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Snack Break with Sponsors
Date/Time: Thu, Nov 06, 2025 - 02:30 PM to 03:00 PM (EST)
- Friday
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School Tour at North Carolina School of Science and Mathematics
Date/Time: Fri, Nov 07, 2025 - 08:00 AM to 11:30 AM (EST)
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Exhibit Area Open
Date/Time: Fri, Nov 07, 2025 - 12:00 PM to 04:00 PM (EST)
On Friday, November 7th, there will be a Field Trip to North Carolina School of Science and Mathematics so most activity around the displays will take place from Noon – 4 pm. There will also be a "Snack Break With Sponsors" from 3:00pm - 3:30pm in the Glenwood Ballroom Pre-Function area. As the exhibitor area is in a separate part of the hotel from the sessions, there will be less traffic during and between sessions.
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Lunch & General Session
Date/Time: Fri, Nov 07, 2025 - 12:00 PM to 01:00 PM (EST)
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Sessions
Date/Time: Fri, Nov 07, 2025 - 01:30 PM to 04:30 PM (EST)
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Snack Break with Sponsors
Date/Time: Fri, Nov 07, 2025 - 03:00 PM to 03:30 PM (EST)
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NC State Facility Tours
Date/Time: Fri, Nov 07, 2025 - 05:00 PM to 06:30 PM (EST)
- Saturday
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Exhibit Area Open
Date/Time: Sat, Nov 08, 2025 - 08:00 AM to 11:00 AM (EST)
On Saturday, the display area will be active 8:00am - 11:00 am. Tear down will be after 11:00am. As the exhibitor area is in a separate part of the hotel from the sessions, there will be less traffic during and between sessions.
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Breakfast & Business Meeting
Date/Time: Sat, Nov 08, 2025 - 09:00 AM to 11:00 AM (EST)
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Sessions
Date/Time: Sat, Nov 08, 2025 - 09:00 AM to 11:00 AM (EST)
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Exhibit Tear Down
Date/Time: Sat, Nov 08, 2025 - 11:00 AM to 11:30 AM (EST)